Project Management Services

At Evolve FM, our client-side project management services are structured to fully represent the client’s interests throughout the entire project life cycle. We ensure that each project is delivered in accordance with the client’s specific requirements, remains within budget, and is completed on schedule. Drawing on our extensive expertise in both design and construction, we provide practical, end-to-end solutions that maximise value, drive efficiency, and deliver high-quality outcomes.

As a 100 percent Indigenous and Australian-owned business, Evolve FM is a trusted project management partner to government and commercial clients across Australia. We are proud to play a leadership role in promoting Indigenous engagement, consistently creating opportunities for Indigenous-owned businesses across our supply chain. In every project, whether for the Federal, State, Territory or private sectors, we remain committed to fostering meaningful economic participation and delivering long-term social and cultural benefits.

Our service offering covers the full spectrum of project delivery, including:

Major and minor construction works
Commercial and government office fit-outs
New building developments
Infrastructure upgrades and building services works
Design coordination and design management
Master planning and precinct strategy
Relocation planning and execution
Change management and stakeholder engagement
Logistics and operational transition planning
Procurement management and contract administration
Risk assessment and compliance management
Programming and delivery staging
Budget control and cost planning
Handover, commissioning and post-occupancy support

Evolve FM delivers projects with a clear focus on quality, transparency, and collaboration, ensuring seamless execution and measurable value for our clients.

Our Clients

Department of Finance
Department of Industry, Science and Resources
National Emergency Management Agency
Department of the Prime Minister and Cabinet
Australian Taxation Office
Federal Court of Australia
Australian Bureau of Statistics
Australian National Audit Office
Great Barrier Reef Marine Park Authority
Services Australia
Department of Home Affairs
National Blood Authority
Productivity Commission
Australian Red Cross
Australian Communications and Media Authority
Department of Defence
National Disability Insurance Agency
Organ and Tissue Authority
Professional Services Review Agency
Geoscience Australia
Questacon
National Measurement Institute
Aged Care Quality and Safety Commission
Australian Radiation Protection and Nuclear Safety Agency
Department of Health and Aged Care
National Mental Health Commission
Aboriginal Hostels Limited
Cromwell Property Group

Services Provided

Project Management Consulting

Evolve FM offers project management consulting, providing expert advice on best practices and strategies while guiding project planning and execution.

Risk Management

Our risk management services identify potential risks, develop mitigation strategies, and ensure ongoing monitoring throughout the project lifecycle.

Cost Management

We handle cost management by developing and monitoring budgets, ensuring effective cost control and efficient use of financial resources.

Schedule and Program Management

In schedule management, we create and maintain detailed project timelines, tracking progress and addressing any delays or deviations.

Design Management

Evolve FM provides design management services, collaborating with architects, engineers, and consultants to ensure that designs align with the project’s objectives, managing revisions, and overseeing documentation to maintain consistency throughout the project lifecycle.

Construction and Delivery Management

Evolve FM’s construction delivery management ensures that the project is executed according to the plan, coordinating contractors and suppliers, overseeing on-site activities, maintaining safety and quality standards, and ensuring timely and efficient project completion.

Quality Assurance

Our quality assurance processes implement control measures, ensuring that projects meet required standards and specifications.

Stakeholder Management

We prioritise stakeholder management by engaging with stakeholders, managing expectations, facilitating communication, and addressing any concerns.

Document Management

Document management is central to our approach, ensuring accurate project records and maintaining efficient information flow between all participants.

Contract Administration

In contract administration, we manage contractual relationships, handle disputes, and ensure compliance with terms, leading to smooth project delivery.

Completion and Handover

Evolve FM manages the completion and handover process by overseeing final inspections, addressing defects, ensuring all contractual obligations are met, and facilitating the smooth transfer of project documentation, warranties, and maintenance manuals to the client. We also ensure that any outstanding issues are resolved promptly, providing a seamless transition from construction to operational use.

Master Planning and Precinct Strategy

We provide strategic master planning services that align site development with long-term goals, ensuring functionality, sustainability, and future growth opportunities.

Relocation Planning and Execution

Evolve FM manages end-to-end relocation processes, coordinating logistics, staff moves, and site readiness to ensure a smooth and efficient transition.

Change Management and Stakeholder Engagement

We support organisations through change by managing communication, engaging stakeholders, and facilitating smooth adoption of new environments and ways of working.

Logistics and Operational Transition Planning

Our team oversees the planning and delivery of all logistical elements, ensuring seamless operational readiness and minimal disruption during transition.

By overseeing these aspects, Evolve FM ensures that projects are delivered successfully, balancing quality, cost, and time effectively.

Scope Of Client-Side Project Management

Here’s an overview of the typical scope and services provided in client-side project management:

Initiation, Planning, and Strategy

Establish Project Goals and Scope: Define the project’s key objectives and overall scope to guide the entire process.
Create a Project Brief: Develop a clear and concise document outlining the project’s requirements, constraints, and expectations.
Develop a Timeline and Milestones: Create a project schedule with key milestones and deadlines to track progress.
Define Budget and Financial Parameters: Set the budget and establish clear financial guidelines for managing the project.
Identify and Evaluate Risks: Assess potential risks and create mitigation strategies to minimize their impact.

Procurement and Contract Management

Select and Hire Contractors: Assist in choosing the right contractors, architects, and consultants for the project.
Oversee Tendering Process: Manage the tendering process, including preparing and issuing Request for Proposals (RFPs).
Review and Negotiate Contracts: Ensure contracts are favorable, managing risks and terms effectively.
Manage Contracts and Compliance: Oversee contract administration to ensure full compliance throughout the project.

Design and Development

Collaborate with Design Teams: Work closely with architects, interior designers, engineers, and consultants to align design with project objectives.
Review and Approve Designs: Review and sign off on design documents, plans, and specifications.
Coordinate Revisions: Ensure design changes are accurately documented and reflected in the project.

Project Execution and Oversight

Monitor Progress: Keep the project on track with the established schedule and budget.
Communicate with Stakeholders: Maintain clear communication with contractors, suppliers, and stakeholders.
Manage Quality Control: Ensure that all work meets the required quality standards.
Resolve Issues: Address and resolve conflicts and issues that arise during the construction phase.

Financial Management

Oversee Financial Planning: Manage budgeting, cost control, and cash flow throughout the project.
Approve Payments: Review and approve contractor and supplier invoices and payment requests.
Track Changes: Manage any changes to the project scope or budget, including change orders.

Compliance and Regulation

Ensure Regulatory Compliance: Make sure the project meets all relevant codes, standards, and regulations.
Obtain Permits and Approvals: Secure necessary permits and approvals from regulatory bodies.
Coordinate with Authorities: Ensure compliance with safety and environmental regulations by working with local authorities.

Communication and Reporting

Provide Regular Updates: Keep stakeholders informed with progress reports and financial summaries.
Facilitate Meetings: Maintain clear communication channels between all project parties through regular meetings.
Document Decisions: Record all key decisions, changes, and issues for reference.

Completion and Handover

Oversee Final Inspections: Manage final inspections and the resolution of any remaining issues (punch lists).
Meet Contractual Obligations: Ensure all project deliverables meet the agreed specifications and contractual obligations.
Manage Handover Process: Facilitate the transfer of documents, warranties, and maintenance manuals to the client.
Conduct Post-Project Evaluation: Review the project’s performance and document lessons learned for future projects.

This overview of our client-side project management services ensures seamless project delivery, from initiation to completion, while maintaining the highest standards of quality and performance.