Sydney Region

The NSW Department of Education wants to work with businesses within our school communities.

School Infrastructure NSW manages a large maintenance program for schools across NSW. To do this work, we are looking to engage local businesses, including Aboriginal owned businesses and people.

We are moving towards direct management of facilities maintenance, bringing in new facilities maintenance contractors and tradespeople to work directly under contract with us.

Why go local? We want to:

  • be more responsive to maintenance issues reported by schools.
  • ensure we are working with local trades and spending our money in our local communities.
  • provide better working conditions for local tradespeople, including faster payment terms.

We are looking for businesses whose registered ABN address is located within our local school community area.

In addition to increasing our engagement of local contractors, we are also seeking to grow the number of local Aboriginal businesses we work with and increase employment opportunities for Aboriginal employees, apprentices and trainees.

We have Aboriginal Senior Program Officers who are able to help Aboriginal businesses, and local contractors who already employ or are looking to employ Aboriginal employees, apprentices, and trainees.

Some of the trades and services we are looking for include:

  • Arborist AQ3 / AQ5
  • Brick layer
  • Carpenters
  • Carpet / vinyl
  • Cleaner
  • Concreter
  • Construction
  • Data technician
  • Electrician
  • Engineering
  • Equipment construction and maintenance
  • Fencing services building and repair
  • Fire management
  • Gasfitters
  • Glazier
  • Gutter cleaning
  • Hazmat
  • Landscaper
  • Lift Technician
  • Lighting
  • Locksmith
  • Multi Tradespeople
  • Painter
  • Pest control
  • Plasterer / renderer
  • Playground specialist
  • Pool technicians and cleaner
  • Refrigeration mechanic
  • Removalist
  • Roofing
  • Security technician
  • Sheet metal
  • Test and tag
  • Tiler

 

Q&A

Date ReceivedQuestion Answer
2023-11-09 00:00:00Can you please send through a link to the tender as these links and the qr code only take me to the tender centre where the only available options are to register for an online event or physical event.Proactive Tranche (Port Hacking, Sutherland, Woronora River) – Tender Closes 27th Nov 2023 at 11:00 AM - https://evolvefm.com.au/sydney-region-proactive-10/
2023-11-09 00:00:00We are currently pricing up our response to the proactive maintenance for Electrical Services. We have a couple questions to ensure we supply the most competitive pricing that we can:-Asset list has a number of services with no quantity for them, is there an assumed quantity that we can price to or a range like for UPS and Emergency Stop Switches etc? Boom Gates -General Lighting/PE Cells - BMS – Number of field controllers/devices.
-Access equipment hire -The listed Large Ceiling Fans, we assusme are in school halls and an EWP or scaffolding may be required to access them.-Can the hire of this equipment if required be added as a variation with our standard materials markup applied? - Site Access time -Completing RCD testing will mean that circuits will need to be isolated -Can this works be completed during normal operating hours whilst the school is functioning? Or is afterhours works required to not interrupt staff and students?
o Fans and Heaters -Switchboards- Vehicle charging stations -Access equipment hire
o The listed Large Ceiling Fans, we assusme are in school halls and an EWP or scaffolding may be required to access them.-o Can the hire of this equipment if required be added as a variation with our standard materials markup applied?
- Site Access time -Completing RCD testing will mean that circuits will need to be isolated-Can this works be completed during normal operating hours whilst the school is functioning? Or is afterhours works required to not interrupt staff and students?
The operation of this will vary dependent on the site. Workflow for this service will need to be discussed with the site prior to commencing. Critical areas such as computer areas etc would need to be completed prior to the commencement of classes, however there are a number of areas that can be completed while the site is active. There should be the ability to complete these in normal operational hours.
2023-11-07 00:00:00Can you please provide a list of schools in this region? We cannot locate one in the documentation.Please use the asset register as reference for individual service. In formstack it shows all the schools in the principal network, including schools from asset register for other services.So please only provide price for schools in the principal network from the asset register.
2023-11-06 00:00:00We have downloaded the documents and it is requesting a yearly figure, but there is no specific asset list for each school etc. Can you please adviseAssets are available through the link located next to the specific services in the tender documents section of the Evolve FM tender centre
2023-11-06 00:00:00service #15- Mechanical Services,  both the asset register and the online form to submit the pricing did not match exactly. There were a few schools listed on the online form that were not on the asset register, so I was unable to complete these and give a yearly lump sumif there are no assets listed than they are to submit $0 for that school on the tender documents
2023-11-06 00:00:00Re Service #7 Lighting ,Access Systems ( emergency lighting ) Switchboards , Emergency Stop Buttons.The cope of work covers 39 Schools - will the servicing of these Schools be spread over a 12 month calendar – how will this allocation be determined eg will all schools be required to have compliance testing completed in the one month or will the compliance testing be spread over 12 months in accordance with a agreed schedule – and how will the schedule be determined ?All services are to be completed in the nominated month. This will cover all 6 monthly activities or all yearly + 6monthly activities as per the
2023-11-06 00:00:00Can some test be completed on same day  - eg can rcd /eels/general and external lighting be completed on the same /days ? Yes
2023-11-06 00:00:00Re Vehicle Charging Statins – this is included in the scope of services – but not listed in Asser Register – does this mean there are no service stations and therefore no requirement to submit a lump sum bid ?Currently there are none in the sites however this has been listed to cover any future installs
2023-11-06 00:00:00Re BMS  we note that the asset register has only listed Inner Sydney High School/Forest Lodge Public School and Sydney Secondary College Leichardt Campus- does this mean that a lump sum should only be submitted for these 3 schools ; no other schools have BMSBMS systems form part of service 7. Servicing for these systems should be included in your lump sum for service 7 for these sites only.
2023-11-06 00:00:00Re Emergency Stop Buttons the asset register only shows Inner Sydney High School ( at 25  ) ; again does this mean that lump sum should only be submitted for this one school ; all other schools have no emergency stop buttons Allowance for emergency stop buttons should only be included where assets are present on the asset register
2023-11-06 00:00:00Re Service 24 Pest Control:There is no Asset Register ; but when you go to the tender document – there are 39 Schools listed in the drop down .Therefore for purposes of larity does this tender cover Pest Control and as a Tenderer we are required to submit a annual lump sum figure for each and every school in the drop down list ? What is meant by “ This service requires a full site inspection to review all components and items pplicableunder this service ?Do we tender for each and every school in the drop down list for a full site inspection ?All sites require pest services. Therefore an annual lump sum should be provided for all sites within the principal network that you wish to tender for.
2023-11-06 00:00:00Re Service 11 Test and Tag:Can you share when the test and tag yearly compliance test will be required to be undertaken for the multiple schools? Will an existing schedule of equipment and tools be provided or will be need to create one from scratch No current schedule of equipment and tools is available. An additional allowance will be made outside of the proactive service yearly lump sum to capture this detail in year 1 only.
2023-11-06 00:00:00Re Service # 18 Pools etc: We note that there is only 1 school included in the Asset Register but there are 10 Schools that are listed in the drop down box for this service – do we submit a lump sum tender for just Wairoa School or the 10 schools that appear in drop down box Only Wairoa School has a pool. Only a lump sum for this site is required.
2023-11-06 00:00:00Re Service #5 i Suspended Backboards:In the Asset Register we note that only 11 Schools are listed with Asset Counts – does this mean we only bid should only be for the Schools listed in the Asset Register ( being x 11 Schools ) and other schools that appear in drop down box are to be ignored A yearly lump sum is only required for sites with assets.
2023-11-06 00:00:00Re Service # 2 Motor Driven Doors:In the Asset Register we note that only 15 Schools are listed with Asset Counts – does this mean we only bid should only be for the Schools listed in the Asset Register ( being x 15 Schools ) and other schools that appear in drop down box are to be ignored A yearly lump sum is only required for sites with assets.
2023-11-06 00:00:00Re Service #22 Ground Maintenance etc:In the Asset Register we note that only 24 Schools are listed with Asset Counts – does this mean we only bid should only be for the Schools listed in the Asset Register ( being x 24 Schools ) and other schools that appear in drop down box are to be ignoredA yearly lump sum is only required for sites with assets.
2023-11-06 00:00:00Re Service #7 : there are 30 Scools listed in the Asset Register for Emergency Lighting and Others and in Test and Tag there 62 Schools listed ; can you confirm this is the case Yes
2023-11-06 00:00:00Regarding timing of annual and 6 monthly proactive testing how will the Schedule to complete proactive testing be determined for the 12 month calender/ financial year ; is there in place an existing calendar of works ;can this be shared The yearly schedule is completed for a financial year. The schedule will be discussed with the successful tenderers.
2023-11-03 00:00:00I registered myself with you because I filled out the tender for all the schools in NSW about 1.5 Months ago,Just need to know where to fill out tender.You can find all the information about our Ongoing Reactive and Proactive Tenders on our Evolve website. Kindly through all the services for which we are onboarding contractors for SINSW – ( Sydney and Northern Sydney regions) and submit your documents through Tender.
2023-11-03 00:00:00I'd need to know if there is a signage package for this project ( SINSW contract)You will be able to find the signage pack / asset listing for these on the Evolve website : Sydney Region - Evolve FM Australia.
2023-11-01 00:00:00We have submitted our Proactive tender but are unable to enter a lump sum amount for each school as we are not sure how many trees are at each school.Kindly refer to the asset listing provided for each service ; it will assist you in calculating the lump sum amount
2023-10-31 00:00:00I downloaded the attached document from your link and am examining the Proactive Services – Bondi, Inner Sydney, Iron Cove, and Port Jackson tender.Proactive services are listed in the tender for the following four areas: Bondi, Inner Sydney, Iron Cove, and Port Jackson. Nevertheless, not all of the schools in each area are listed in the asset register that is attached (I downloaded the document from your link).I see only one school in the inner Sydney area and none in the Bondi area. Could you please check if this is the complete list or if some schools are missing? Please confirm as soon as possible so that I can finish the tender. Not all services are available for all principal networks. For the electrical category, Bondi has already been awarded and so this is not available for tender
2023-10-31 00:00:00Can you please advise if we are submitting a total $$ amount for the number of valves to be tested per annum? Eg 10 valves at one school = $000x10??Or a cost per valve per schoolKindly refer to the asset listing provided for each service ; it will assist you in calculating the lump sum amount
2023-10-30 00:00:00If a component item is listed in Service Scope but does not appear in Asset Register does this mean it does not exist and does not form part of scope for purposes of determining lump sum offer Likewise if a component is listed in Asset Register but there are no quantities can we assume there are noneIf a component has no assets listed in the asset register than there is no known assets at this site. There are several assets that do not have specified or captured assets, for example fans or distress button, these require a visual inspection across the entirety of the site is required. Noting that all repairs would be a new reactive work order.
2023-10-30 00:00:00We note that under General and External Security Lighting a yearly inspection needs to be undertaken of

a. Visual inspection of elements for deterioration - will this require a report by exception listing said items for corrective action?
b. Replace globes /diffusers as required – does this cover a total audit of all light fittings – and who would supply globes /diffusers ?
c. Testing PE Cell – again will this require a report by exception of failed items for corrective action ?
A. An initial asset register would be required for the site and coding of relevant assets where they are not available. This will be raised as a seperate work order and is not required to be scoped as part of the service. Following this a report will be required for failed assets only.
B. This does include an audit of all lighting. Globes are supplied by the Local Contractor at an additional charge
C. This is a report by failure
2023-10-30 00:00:00We note that Power inc switchboards ,panels and metering has multiple components all of which require a visual inspection with exception of RDD,s/ ELCB,s What would the visual inspection require in form of report Visual inspection for remaining components will be logged as a pass or fail against each board.
2023-10-30 00:00:00Under each region there is a list of Schools – we assume that this is where a lump sum amount should be provided that covers the full scope of Service #7Correct
2023-10-27 00:00:00On review of the documents for this tender, I am unable to locate the pricing schedule. Can you please review and advise where we can access this?This is the tender process, so no pricing schedule provided . For proactive maintenance you need to provide per school lumpsum price and for Reactive you need to provide hourly rate.
2023-10-25 00:00:00I can’t work out how to quote for tree works can you please help.we request you to attend the face to face Community Engagement Session on 01st November 2023 at Gymea Bay Public School between 07:00 AM to 08:00 AM
2023-10-25 00:00:00Syndey Proactive has several schools listed that are missing from the asset register. There are no schools listed in the asset register for Port Jackson B and only half the schools for Port Jackson A. Can you please advise which is correct?Service 7 – Electrical Services Asset listing including Proactive maintenance service requirements are updated in our Tender Centre. Please click the Electrical services link in the Documents section in the tender centre proactive services page and utilise the documentation for preparing your tender bid”.
2023-08-28 00:00:00We submitted our tender for the reactive maintenance for the SINSW Sydney region last week.Do you have everything you need from us? Does the local contractor agreement need to be signed now?Please let me know if you need anything further.We appreciate you submitting your bid. Once one of our data team members has opened the tender, they will let you know if anything is missing. Right now, you are not required to sign the local contractor agreement.
2023-08-24 00:00:00I got the materials for Evolve's reactive tender, but I can't find a closing date anywhere. Can you assist?Hi Neil,I hope this email finds you well.Reactive tender is open for ongoing basis until advised by SINSW so you can submit your tender anytime. There is no closing date for this one.Please don't hesitate to contact or email us if you need any assistance.
2023-08-24 00:00:00What is the service frequency for dust extraction systems? The service frequency of dust extraction is bi-annual.
2023-08-24 00:00:00Is there air-conditioning services still available for the tender pack?I hope you are well.Yes,Mechanical Services is open currently.Go to Tender Centre – Evolve FM Australia and Click on the Sydney Region tile to get your tender documents. Tender closes 25th August 2023 at 4:00 pm.
2023-08-23 00:00:00Would I be able to select ground maintenance for lawn mowing, gardening and irrigation installation & maintenance?Yes, you can select ground maintenance from the drop-down button for (lawn mowing, gardening and irrigation installation and maintenance).You have to fill proactive returnable schedule for each service such as water filtration systems and potable water storage tanks if that service is open for submit the tender.
2023-08-21 00:00:00Would I please be able to get an update if we are able to service our schools? Our team will now proceed with the evaluation process.
Once the evaluation is complete, we will recommend the successful tender to SINSW for their sign-off. Following their approval, we will initiate the onboarding process, and the necessary jobs will be issued accordingly.
2023-08-21 00:00:00Am trying to calculate the lump sum for the proactive returnable schedule for Service #25 - Serurity
but I can not find the list of assets on any of the documents to calculate an estimated lump sum.
Access the SINSW Proactive Maintenance Standards document.
Look for Service within the document. Under Service you should find the Proactive service description. There is no assets guide for this service.
2023-08-18 00:00:00Required amending contract Plant & equipment % missingThe tender procedure constraints, we were unable to make the necessary updates before it was sent to the client for sign-off. To modify any rates or percentages, it is required to resubmit the entire tender pack with the updated information
2023-08-18 00:00:00My business has 10 tradies of whom I look work for. I'd just like to confirm if there's any issues using these sole traders for your tenders? I hope this email finds you well.If that 10 people (tradies) working for then you have 10 employees in your company. Then you can submit the tender with all the required documents as per tender package. Such as Public liability. Worker compensation, required licences and WWCC etc.If 10 people working as a sole trader, then they need to submit individual 10 tenders for each company
2023-08-18 00:00:00Can't able to submit the Tender to the provided email. It is fail to deliveryDocuments are compiled and organized into a single ZIP folder and attached to your email
2023-08-18 00:00:001. Sydney Region Tender asks to send all Word documents and PDF forms as attached but from my understanding the contract agreement does not need to be filled in or returned as it will be filled in post tender? Or are we to return it anyway with others listed in 1,2,3 Annexure?
2. Can you please itemise which documents are to be returned? My understanding is its only 4 documents, 1A Non Price Criteria, 2B Reactive Returnable Schedule, 3A Sydney School list per region, 6 Checklist for SINSW Tendering. Is this correct?
3. Can you please confirm which email address to send the Northern Sydney Tender to and the Sydney Region Tender?
Within the tender pack, you'll find a comprehensive checklist outlining the required documentation and steps for submission. To ensure a smooth process, kindly review this checklist carefully to ensure all necessary items are included.
Documents are update please re-download the tender pack again.
For your convenience, we have established a dedicated email address to receive the completed tender pack. Please forward all relevant documents to that Email Address mentioned on tender pack.
2023-08-18 00:00:001. Do we repair items we find straight away, or do we make a request for a work order? It implies we complete works immediately on page 2 of 6 in Annexure 5?
2. On the list on Annexure 6 – Asset Maintenance Standard Document it lists HARDWARE however there is NO mention at all about locks, only handles, door closers etc. Does this need to be added?
3. Is the Lump Sum Estimate including the works that may be required to be completed or purely the labour rate to conduct a full Site Inspection and provide a Service Report only for each school?
4. Given that all schools are different sizes with a hugely different number of locks, how do we provide you with the most effective costings without a lock schedule for each school (i.e. each school would be a different cost based on size/quantity of locks/doors)?
There is no proactive services available under locksmiths. All locksmith work will be allocated as reactive maintenance.
2023-08-18 00:00:00Sheet 2B headed reactive – returnable schedule when opened is headed as proactive , and includes Inner Sydney High School which Sheet 2A headed proactive does not have Inner Sydney High School in it so it can be priced. Can you please let us know which sheet we are to fill in or can you please update the headings and resend the correct sheet in an addendum.

With Inner Sydney high school you have noted in the asset section there is a BMS and also Boilers to be maintained, as we have been told we cannot use sub-contractors are we pricing these as they are specialist maintenance items???
Documents are update please re-download the tender pack again

Inner Sydney HS is not the part of this tender pack.
2023-08-18 00:00:00Within the SINSW Open RFT – Mechanical Services download.

2A.Proactive & 2B.Reactive are essentially the same document with 2B having a few more schools listed.
2B.Reactive is not the document explained in 2B Reactive Cheat Sheet as there is no separate labour options eg normal hours/after hours.

I have previously submitted the Reactive returnable schedule as a different submission. Could you please confirm if we are to be returning 2A.Proactive or 2B Reactive as our lump sum proactive response.
Documents are update please re-download the tender pack again
2023-08-18 00:00:00Can we submit the Reactive & Proactive tenders pack in Sydney Proactive Tranche 5 Email addressNo, Proactive and Reactive need to submit separate Proactive under Proactive tranche 5 and Reactive under Sydney Reactive Tranche ongoing email address. You can find the email address in tender packs.
2023-08-18 00:00:00I wasn't sure what needed to be completed for the proactive form as our rates are based hourly, and not on a lump sum
How we can price reactive & proactive services.
LC to submit separate tenders for both reactive and proactive services. Furthermore, LC will select schools in accordance with the guidelines outlined in the LC agreement.
Proactive services rates please refer to Proactive maintenance standards guide.
Please provide your rates for reactive on Reactive returnable sheet. If you want you can add more sheets for each type of trade person
2023-08-18 00:00:00I am open to providing scaffold for your school upgrades? Can you point me in the right direction?https://www.evolvefm.com.au/tender-centre/
This webpage offers a centralized location for all tender-related information, ensuring that you have easy access to the necessary details. You'll find essential documents, guidelines, deadlines, and any additional resources that will assist you in understanding and participating in the tender process effectively.
2023-08-18 00:00:00I would appreciate an update on the status of the tender for SINSW-SYD-PROACTIVE SERVICES RFT-003 submitted on 23/07/2023.
I received a receipt of submission on the 23/07 advising update re same within 7 - 10 days.
This is a standard process, and I assure you that one of our team members will reach out to you once the evaluation is completed.
2023-08-09 00:00:00I had a look at the schedule and I not sure how exactly you want me to fill it out? Can you please explain it to me In a returnable schedule as per school list and assets list in the tender package you need to mention school name in each line and as per that school how many assets is there you need to put lumpsum amount there.
2023-08-09 00:00:00Unfortunately, I can’t seem to open any of the tender documents once downloaded.I would recommend you to clear your browsing history than download again.
2023-08-08 00:00:00how to register your business as an Aboriginal owned business or one who employs Aboriginal peopleCalled them and advise they need to register with NSWICC or Supply Nation to get First Nation Business Certification.
2023-08-02 00:00:00We are an Electricial company with over 30+years experience. We cover all of Sydney.
We are based in both the Hills District and Macarthur Region.
We are registering our interest for electrical contracting works.
I have attached our COC’s for workers compensation and public liability, along with our business credentials.
If there is any other information you need, please feel free to contact me.
I look forward to hearing from you.
I would like to request that you visit our website to download the tender pack form www.evolvefm.com.au/tender-centre/ Within the pack, you will find all the necessary instructions and details regarding the tender submission process.
Should you have any questions or require further clarification, please don't hesitate to contact me directly. I am more than willing to assist and guide you through the process.
2023-08-02 00:00:00I’ve had a look on the website but I cant find where we can submit our tender. Can you please advise? I would like to request that you visit our website again to download the tender pack form www.evolvefm.com.au/tender-centre/ Within the pack, you will find all the necessary instructions and details regarding the tender submission process.I wanted to let you know that when submitting tenders, there is an auto-reply box available. By clicking that box, you should receive an electronic receipt confirming that your tender has been successfully submitted.If you have any questions or need further assistance, please feel free to contact me
2023-08-02 00:00:00I hope this email sees you well, we are highly interested in participating in proactive tender for SYDNEY region for electrical, carpentry etc, however I can only see the below tenders and do not want to miss out.For Electrical and Carpentry tender will open in upcoming future tender. I encourage you to keep an eye on our Evolve FM website, where we will opening the tender and any additional updates.
2023-07-31 00:00:001.We have downloaded the Reactive tender and see there is no tender close date for both Sydney and North Sydney. Does this mean we can send it through after the Proactive deadline of 2/8/2023?
2.We have schools that have called us due to graffiti removal required (we had a long term relationship with the school and so the school called us) but when the school placed a job order in and requested us Evolve sent out another company. If the tender is still open why then is another company given the work and not a company a school trusts for many years? How the other company get preference given the tender is still open? How does my company come on board to receive work until these tenders are resolved? We have worked for government schools for twenty years and now all work has ceased
3.There are downloads in PDF that we cannot open, can you send us editable ones please?
1.When SINSW advises to close, reactive tenders are ongoing; please submit your reactive tenders when all your documents are ready don’t wait in the meanwhile our team will evaluate the tender pack.
2.This question pertains to the Operations team I will get back to you once I received advise from them. (Escalated to Rodney to advise)
3.Please download the tender pack again. We haven't received any issues from other LC regarding the PDF files. Some sections of the PDF contain drop-down boxes for selection, while other fields are intended for entering rates and signatures.
2023-07-25 00:00:00Just to confirm proactive work for Pest Control will open shortly?We will be opening the Pest Proactive in the next Tranche 2 after the Tranche 1 currently. the Service item will begin in September
2023-07-25 00:00:00I attended the service roadshow the other day at Sylvania High and was wondering if anything further has happened or do i need to do anything further regarding maintenance works is schools i currently maintain?Go to Tender centre and bid for available tender
2023-07-24 00:00:00What is the RFT ID for the NSW schools tender pls SINSW-SYD-PROACTIVE SERVICES RFT-003
2023-07-24 00:00:00The file size is too large to send as an email for RFT-003 as we are tendering for the Lighting,access, etc & test and tag across numerous regions. Is it possible to send through numerous emails ? Yes we will accept mutliple emails if the file size is too large
2023-07-24 00:00:00Im just finalising the documentation to send through, as per the discussion this morning at the Road Show, I believe I need to send through a proactive and reactive returnable schedule document for each region we wish to tender for. Can I just have confirmation that I use the names provided for each region or such as “Sutherland” or “Port Hacking”? Or is there somewhere I have missed the ID numbers? I also wanted to clarify I had all the correct documents needed. Do I need a local contractor agreement document for each region also?A reactive returnable schedule only needs to be filled out once. A proactive returnable schedule will need to be returned for each Principal Network eg Bondi A. All other documents are only required once per service category
2023-07-24 00:00:00Re the emergency lighting - just confirming that our cost is purely to undertake a standard 90 minute test. Any faults that are identified are then priced separately and submitted for approval to undertake the work?Tender is to provide testing and servicing in line with the relevant A/S - repairs will be raised as a seperate work request
2023-07-24 00:00:00If we cannot complete maintenance work during the day are we expected to go in after hours ?In your tender you should allow for the works to be completed in normal operational hours. Under the contract this is 6 am until 6pm
2023-07-24 00:00:00We assume all Schools have emergency lighting test switchesTest switches are available in approximately 70 - 80% of sites. Those with smaller systems may not have test switches installed
2023-07-24 00:00:00Page 15 of the standards specifies Emergency Lighting to be checked 6 monthly, do we still submit an annual price based on two visits or are we just to undertake one annual visitPlease submit an annual price based on 2 six monthly services
2023-07-24 00:00:00Are Heaters included in this annual maintenance as they are in the standards doc but not in the listed items on the asset Electric heaters are included in this service. The expectation is that a operational check is performed on all as part of the onsite walk through
2023-07-24 00:00:00We are currently finalising our Tender documents for submission today but would like to clarify the Proactive Pricing Schedule.  This document is currently set at a yearly lump sum which would mean each school would have a different yearly rate based on their size.  Is this what is required per school per year, or would you prefer an hourly rate for maintenance similar to the Reactive Returnable Schedule?  Your help would be most appreciatedPer school price and look in the assets list for no. of assets so you can price accordingly
2023-07-24 00:00:00Apologies we had a work function on Friday and missed the Roadshow. Are we still able to submit an EOI for Tranche 3 & Reactive?Tranche 3 No but Reactive Ongoing yes.
2023-07-24 00:00:00I am in completing the tender documents for the tender that closes at 4pm today.Would you please advise if the Proactive and Reactive Rates are required to be submitted today, or are they supplied if we are approved?Your urgent response is appreciated.Yes, You have to submit your rates for reactive and proactive
2023-07-24 00:00:00Did you receive this tender submission end last week, I was expecting perhaps an email confirmation that you did?I can't check it now until tender evaluation completed one of our team will let you whether you are succesful or not?
2023-07-24 00:00:00Trying to finalise the proactive tender and I think the school list isn't complete? When we completed the reactive sheet it was much longer, I could be mistaken but want to clarify. School list updated on the site again.
2023-07-21 00:00:00What may I ask what approach you are taking to proactive Arborist reports (e.g., annual AQF 5 risk assessment)? An AQ5 annual report will be required for the first year of contract
2023-07-21 00:00:00Does access control come under electrical or security? We are chasing security access control.Access control form part of service number 25 - Security Systems and CCTV and will be covered in an upcoming open RFT
2023-07-21 00:00:00I would just like to confirm that the current tender which closes 24th July doesn’t have anything in relating to Air Conditioning or HVAC ?Air conditioning will be covered in an upcoming open RFT
2023-07-21 00:00:00Hoping you can assist with our tender application for the Sydney Region – Proactive Fire Services. Please refer to the asset listing attached. With some of the assets, there is a range of quantities for Fire Blankets, Fire Extinguishers and Fire Hose Reels. Could you please confirm if a cost is to be based on the lower or higher number of these quantities? Is there an option to calculate a price based on the lower quantity, and then submit a variation to the submission once the true quantity of assets has been determined? As this tender is due on Monday 24th July, could you please respond on Friday 21st July?We are unable to provide further guidance on how to price. At this stage we do not have an accurate number of assets at these sites and an indication of what to inspect has been included.
2023-07-21 00:00:00Regarding Roof and Gutter, Stormwater Pits, Strip Drains and Closed-Charged Systems documentation, I understand the PDF of Document 3A has been replaced with an Excel file, I jumped back to the website, however I haven’t been able to download it. Is it possible to send it to me please? Also, I noticed you said there are Questions / RFIs listed on the website, could you please advise where I can find these?When you click ‘Get your documents’ on the Evolve website, go to the service you want to apply for, click on the ellipsis then choose download. This will open give you access to all the documents. Regarding the questions, follow this link & scroll down: https://www.evolvefm.com.au/tender-centre/
2023-07-21 00:00:00 The quantity of schools on the asset listing is different to the quantity of schools on the school listing.3A – SINSW Schools Listing Sydney – 260 Schools,4A – Fire Services – Asset Listing – 212 Schools. Can we get the missing schools added to the asset listing so we can provide a quote for the missing 48 schools?At this stage we have no asset number relating to the fire services at these schools. Please tender in accordance to the information provided
2023-07-21 00:00:00Do we have any details on how many litres per asset for grease, dilution and clay arrestors Clay arrestors within the school sites are underbench units. There is a mix of 500L, 1000L and 2000L in grease and dilution. The most common size is 1000L and should be used as a benchmark
2023-07-21 00:00:00Returnable schedule list do you return an individual price per site if I wanted to price a wider range and price for all sites (grouped in bundles of 10)We require 1 lump sum (annual price) to complete all requirements of the service per site. 1 line item should be entered per school. Multiple proactive returnable schedules can be submitted and should be completed in regions
2023-07-21 00:00:00Can we submit up to the 50km radius Considerations are given to a 30mins radius in the first instance for the Sydney region. Up to 50km can be considered based on availability of trades
2023-07-21 00:00:00If we would like to engage Indigenous trades or apprentices is there a main point of contactPlease contact Evolve FM who can provide more information or put you in touch with an Aboriginal Program Officer
2023-07-21 00:00:00EEL is including in electrical who will sign off on the AFSS and will tie in with the electrical contractor required accreditation required to sign off and test EEL’s.As part of the tender evaluation process, there will be a capability evaluation and EEL will be assessed on the basis that they have sufficient accreditation to allow the fire practioner to complete the AFSS requirements
2023-07-21 00:00:00How long are the contract terms? The initial contract is for 2 years with 3 x 1 year options
2023-07-21 00:00:00Will the Proactive maintenance contractor have preference for reactive call outs Yes the proactive maintenace contractor will be the first point of contact for reactive works within that trade type
2023-07-21 00:00:00When will the reactive tender re-open The reactive tender will be re-open shortly in the meantime expressions of interest can be submitted to syd.fmct @det.nsw.edu.au
2023-07-21 00:00:00Are proactive and reactive separate contracts can you pick and choose or did you have to complete and engage in both.You can apply for either, however the expectation is that you have the ability to complete Reactive repairs if you enter into a proactive agreement.
2023-07-21 00:00:00Is there service books to capture field information (standard service reports)There is a standard service report available in an excel format
2023-07-21 00:00:00Do we need to allow for materials in our tender Any repairs of the back of the proactive will come on a reactive work order. If there are parts to be routinely replaced as part of a proactive service - these parts will be required to be included. Any further repairs of the back of the proactive will come on a reactive work order.
2023-07-21 00:00:00Is there a requirement for log books to complete the servicing Where there is a requirement under the A/S to complete log books eg. monthly fire testing, eels, then the requirement remains to complete. There is a requirement to show evidence that all assets have been tested in accordance with the relevant standards. The standard service report covers manay of these elements
2023-07-21 00:00:00Does the principal need to sign off on works.There is not a requirement for a site representative to sign off these works. A 100% desktop audit is completed for all works. Quality audits will be completed for a % of works completed. There are several other check points in place to understand the legitamacy of claims for services provided.
2023-07-21 00:00:00Does every tradesman need to have logins to FMweb2.0Every tradesperson requires their own access to FMweb and needs to be registered as an authorised party to enter the site
2023-07-21 00:00:00How long are payment terms for proactive maintenance?5 days from date of a valid statement of claim being submitted
2023-07-21 00:00:00If there is a critical repair required while completing a proactive job can we obtain a work order for the repair in real time If any repairs are required please notify your Evolve FM representative
2023-07-21 00:00:00Do we have to allow for globes as part of the electrical service? Globes will be provided for replacement by the site.
2023-07-21 00:00:00Is there guidance on how many RCD's are in each switchboardThere are an average of 40 rcd's per switchboard
2023-07-20 00:00:00Can you please inform us if this current RFT includes Graffiti Removal, Mould Cleaning and Pressure Washing services?No there is no current proactive services for Graffiti Removal, Mould Cleaning and Pressure Washing services
2023-07-20 00:00:00Can we please have clarification of what is to be entered into the column marked rate in the proactivereturnable schedule This is to be the total annual lump sum price to complete all servicing cost for the individual school for all assets listed in attachment 4A
2023-07-20 00:00:00Does a specific local contractor agreement have to be returned per school? No - one overall local contractor agreement needs to be returned. The Proactive maintenance rate portion does not need to be entered, this will be completed at award stage
2023-07-20 00:00:00We are going to be submitting a response to the Proactive tender but would like a full and complete list of the schools please. The document in the tender package is cut off it appears. RFI - Are we to create a line item for each coloured region (both one for A and B) that we are interested in working in?Attachment 3A SINSW -Sydney- School List has been updated to include all schools. 1 Proactive returnable schedule is required for each Principal network area.
2023-07-19 00:00:00I am currently doing the tender form for tranche 3 pro active and reactive and have some questions. for the area we are applying for is it only sydney and can we do more than just sydney i.e nth sydney, west sydney etc ? and if so what are the region codes ?
The current tender is open for the Sydney region only. Tenders for Northern Sydney will be open in the near future. It is a condition of application that you are within 30 mins or 50 km of the sites for which you are tendering, this is based on your ABN registered location.
2023-07-19 00:00:00also the form you have attached for us to fill in per active only has 9 lines does that mean we can only apply for 9 schools?Please submit 1 Proactive returnable schedule per principal network eg Bondi -A. If you wish to submit multiple areas, please submit multiple proactive returnable schedules.
2023-07-19 00:00:00Further to my other questions, please note that on Item 6: Checklist for SINSW Tendering, Please note that on the second page which provides a list od SERRVICES OFFERED, there is no service for: Roof and Gutter, Stormwater Pits, Drains and Closed Charged Systems and or Roof Gutter Cleaning,....???If your specific trade is not listed - please select other
2023-07-19 00:00:00Does this road show include Air Conditioning maintenance & install?Air conditioning will be covered in an upcoming open RFT
2023-07-19 00:00:00There are 4 areas within the file – “3A. SINSW-SYDNEY-School List.pdf” (Beverly Hills, Bondi, Botany Bay, Canterbury).We responded recently a Reactive tender that included a list of 14 areas.Attachment 3A SINSW -Sydney- School List has been updated to include all schools.
2023-07-19 00:00:00The file “4A. Roof & Gutter, Stormwater Pits, Closed Charged systems-asset list.xlsx” includes a list of 248 schools and shows the column heading “Estimate roof space”.Could please confirm that the values shown in this column refers to the estimated roof areas in square meters?Yes that is correct. This is in m2.
2023-07-18 00:00:00Can you please advise when the Pest Control tender will be available?Further tender opportunities for services not released in this Open RFT will be communicated in the near future. You can register your interest by emailing syd.fmct@det.nsw.edu.au
2023-07-18 00:00:00Is there any RFT for proactive maintenance for carpentry category ?Further tender opportunities for services not released in this Open RFT will be communicated in the near future. You can register your interest by emailing syd.fmct@det.nsw.edu.au
2023-07-18 00:00:00The proactive maintainance schedule has only 11 lines how do you tender for multiple areas Please submit 1 Proactive returnable schedule per principal network eg Bondi -A. If you wish to submit multiple areas, please submit multiple proactive returnable schedules.
2023-07-17 00:00:00Do you require 1 x Proactive returnable schedule for the entire tender?We require 1 response per service, Ie. 1 full package of documents (Reactive returnable is not required if you have already submitted) for backflows, 1 full package for roof and gutter etc.
2023-07-17 00:00:00I’m not sure if it’s just me, but I’m unable to access the documents via the link. I can access the zip folder where each of the documents are listed, but I’m unable to open the documents. When you open to here press the download button highlighted in green – this will download the contents of the folder for you to access.
2023-07-17 00:00:00We have workers in Sydney, but our main office is outside of the required distance. Can we still tender? The 50km or 30 minutes requirements are deemed to be from the address on the registered ABN. If this is outside the required distance it is deemed to be non-compliant
2023-07-17 00:00:00Please update the Schools List for the primary network group (A or B) to enable quotesAttachment 3A SINSW -Sydney- School List has been updated to include all schools.
2023-07-08 00:00:00I was just hoping to get an update on when these projects would be starting and if the final decisions had been made on contractorswe are pleased to inform you that successful tenders will now proceed to the next stage, where they will be sent to SINSW for the final sign-off on the LC agreements.
Upon successful completion of the sign-off process, we will initiate the on-boarding process, which will enable us to smoothly integrate the selected parties into the project. We are diligently working on this process, and rest assured, we will keep you informed every step of the way.

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