TENDER DOCUMENTS
The Tender Submission is an online form; to view the tender documents, please click the relevant links in the below document section:
The Documents
1. Schools Asset Listing and Proactive Service Requirements.
This has been provided to give indicative asset numbers per site for the following Proactive Maintenance Services and the Proactive Service Requirements.
- Motor Driven Doors – Link
- Lighting, Access Systems, Switchboards, Emergency Stop Buttons – Link
- Solar Installations – Link
- Test and Tag – Link
Local contractors are required to complete a services report where recommendations can be made for further work. Local contractors will also be required to update, add and or delete asset related data in the work order management system. Local contractors will be provided all training in the work order management system.
2. Local Contractor Agreement. – Link
This agreement (including Annexure 4, Annexure 5 and Annexure 6) is for your information only and is not to be completed or returned as part of your package.
- Annexure 4 – Local Work Order Conditions sets out the terms and conditions that apply to Work Orders issued by SI under your Local Contractor Agreement.
- Annexure 5 – Local Contractor Scope of Services defines the scope of your Contract with SI.
- Annexure 6 – Asset Maintenance Standards are the standards developed by School Infrastructure for NSW Department of Education assets to be maintained.
3. Proactive Maintenance Standards. – Link
The scope of services and required frequencies are included in the Proactive Maintenance Standards. This document is included for reference purposes only.
The Submission
Step 1: Review the above asset data and proactive service standards to determine your lump sum price excluding GST for each school. Your lump sum price should include all costs associated to complete that service. For example, and not limited to labour costs, travel costs, administration costs, materials required for service.
When submitting a tender, you do not have to price for every school within a cluster and you may submit prices for more than one cluster.
Step 2: Please pre-register below to access the tender section.
NOTE: Tender must be completed in one session, you cannot save and return to the form. Please allow 60 mins for completion.
Step 3: Once the pre-registration is completed successfully, you can click the “Start Tender Process” button to access the Electronic Tender Form.
Step 4: Please fill the Electronic Tender Form with your tender information. All below sections needs to be completed:
- Company Details (ABN, Company Name, Trading Name, ABN Address, Business Address)
- PO Box Details (PO Box, PO Box City, PO Box State, PO Box Postal Code)
- Contact Details (Mobile/Telephone, Email, Contact Person Name, Fax)
- Non-Price Criteria, including company licences, insurances, SWMS, Inspection and Inspection and Test Plan, etc.
- Proactive Pricing
- Select the cluster of schools. e.g. Pittwater 1.
- Select the school. You may select schools from more than one cluster.
- Enter the annual lump sum price for each school.
Step 5: Click “Submit” and an email receipt will be sent to your registered email address. If you do not receive a confirmation email, contact the Evolve Procurement Team on ns25.pt2@evolvefm.com.au
Notification of Result
Successful, unsuccessful and non-compliant tenders will be notified by email of the result of the tender by 18 April 2025.
If your tender is successful, you will receive the Local Contractor Agreement for execution.
