At Evolve FM, our client-side project management services are designed to represent the client’s interests fully throughout the entire project life cycle. Our role is to ensure that the project is delivered in line with the client’s specific requirements, stays within budget, and is completed on schedule. By leveraging our deep expertise in both design and construction, we are able to deliver practical solutions that maximize value for the client, ensuring exceptional outcomes and efficiency.

As a 100% Indigenous and Australian-owned business, Evolve FM is a leading provider of project management services across commercial and federal government sectors. We are committed to the development and engagement of Indigenous businesses through our supply chain. In every project—whether for Federal, State, Territory, or private sector clients—we prioritize the involvement of Indigenous-owned subcontractors and suppliers, creating lasting benefits for both our clients and the broader Indigenous business community.

By overseeing these aspects, Evolve FM ensures that projects are delivered successfully, balancing quality, cost, and time effectively.

Here’s an overview of the typical scope and services provided in client-side project management:

Initiation, Planning, and Strategy

• Establish Project Goals and Scope: Define the project’s key objectives and overall scope to guide the entire process.
• Create a Project Brief: Develop a clear and concise document outlining the project’s requirements, constraints, and expectations.
• Develop a Timeline and Milestones: Create a project schedule with key milestones and deadlines to track progress.
• Define Budget and Financial Parameters: Set the budget and establish clear financial guidelines for managing the project.
• Identify and Evaluate Risks: Assess potential risks and create mitigation strategies to minimize their impact.

Procurement and Contract Management

• Select and Hire Contractors: Assist in choosing the right contractors, architects, and consultants for the project.
• Oversee Tendering Process: Manage the tendering process, including preparing and issuing Request for Proposals (RFPs).
• Review and Negotiate Contracts: Ensure contracts are favorable, managing risks and terms effectively.
• Manage Contracts and Compliance: Oversee contract administration to ensure full compliance throughout the project.

Design and Development

• Collaborate with Design Teams: Work closely with architects, interior designers, engineers, and consultants to align design with project objectives.
• Review and Approve Designs: Review and sign off on design documents, plans, and specifications.
• Coordinate Revisions: Ensure design changes are accurately documented and reflected in the project.

Project Execution and Oversight

• Monitor Progress: Keep the project on track with the established schedule and budget.
• Communicate with Stakeholders: Maintain clear communication with contractors, suppliers, and stakeholders.
• Manage Quality Control: Ensure that all work meets the required quality standards.
• Resolve Issues: Address and resolve conflicts and issues that arise during the construction phase.

Financial Management

• Oversee Financial Planning: Manage budgeting, cost control, and cash flow throughout the project.
• Approve Payments: Review and approve contractor and supplier invoices and payment requests.
• Track Changes: Manage any changes to the project scope or budget, including change orders.

Compliance and Regulation

• Ensure Regulatory Compliance: Make sure the project meets all relevant codes, standards, and regulations.
• Obtain Permits and Approvals: Secure necessary permits and approvals from regulatory bodies.
• Coordinate with Authorities: Ensure compliance with safety and environmental regulations by working with local authorities.

Communication and Reporting

• Provide Regular Updates: Keep stakeholders informed with progress reports and financial summaries.
• Facilitate Meetings: Maintain clear communication channels between all project parties through regular meetings.
• Document Decisions: Record all key decisions, changes, and issues for reference.

Completion and Handover

• Oversee Final Inspections: Manage final inspections and the resolution of any remaining issues (punch lists).
• Meet Contractual Obligations: Ensure all project deliverables meet the agreed specifications and contractual obligations.
• Manage Handover Process: Facilitate the transfer of documents, warranties, and maintenance manuals to the client.
• Conduct Post-Project Evaluation: Review the project’s performance and document lessons learned for future projects.

This overview of our client-side project management services ensures seamless project delivery, from initiation to completion, while maintaining the highest standards of quality and performance.