Proactive Tranche 7 – Roof and Gutter Cleans, Stormwater Pits, Strip Drains and Closed /Charged Systems
School Infrastructure is seeking to partner with Local Businesses within our School Communities. The tender for Roof and Gutter Cleans, Stormwater Pits, Strip Drains and Closed /Charged Systems Proactive Service is now open.
The tender is open to relevant trades and multi-trade providers with the skills and certification to complete the above-stated Proactive Maintenance work.
Service is to be provided under the Local Contractor Agreement and the successful Tenderer must not appoint any other contractor to undertake the services. Sub-contracting is not allowed under the contract.
It is mandatory that all tradespersons undertaking roof and gutter cleans hold a work safely at heights certificate.
A system-generated electronic receipt is issued once the electronic form is filled completely and submitted successfully. All submitted responses are encrypted for security and stored securely in the “electronic tender box”. All responses successfully received can only be accessed, decrypted, retrieved, and opened after the tender has officially closed.
The tender will close at midnight on 18 September 2024.
The Tender Submission is an online form; to view the tender documents, please click the relevant links in the below document section. Please ensure your submission is received before midnight on the tender close date.
Attendance at a pre-tender information session is highly recommended but not mandatory. Representatives from Evolve FM and Northern Sydney Facilities Maintenance Contracts Team will be on hand to guide you through the tender submission process and answer any questions.
Please click the link below to register for the online pre-tender information session. You may attend more than one session.
Please use Google Chrome browser to complete the registration process.
If you have already attended an information session but still have questions, please contact the Evolve Procurement Team on 02 9185 2303.
To maintain local contractor involvement at the schools for proactive maintenance services, it is preferred that Local Contractors are within 30 minutes, or 50km of the school to which they are tendering. This is determined to be the address to which your ABN is registered.
TENDER DOCUMENTS
The Tender Submission is an online form; to view the tender documents, please click the relevant links in the below document section:
The Documents
1. Schools Asset Listing and Proactive Service Requirements. This has been provided to give indicative asset numbers per site for Roof and Gutter Cleans Proactive Maintenance Service and the Proactive Service Requirements.
Roof and Gutter Cleans, Stormwater Pits, Strip Drains and Closed /Charged Systems Link
To determine the entire roof area, use Nearmap or Google Maps to check measure all roofs. Include covered walkways and solid covered learning spaces (COLA) and demountable buildings.
Local contractors in completing proactive services are required to make recommendations to update, add and/or delete asset related data if the requirement arises to do so. Demountable buildings are only temporary and may be removed or added at any time.
This agreement (including Annexure 4, Annexure 5 and Annexure 6) is for your information only and is not to be completed or returned as part of your package.
Annexure 4 – Local Work Order Conditions sets out the terms and conditions that apply to Work Orders issued by SINSW under your Local Contractor Agreement.
Annexure 5 – Local Contractor Scope of Services defines the scope of your Contract with SINSW.
Annexure 6 – Asset Maintenance Standards are the standards developed by School Infrastructure NSW for NSW Department of Education assets to be maintained.
You will be notified of the result of your tender application by email.
If your tender is successful, you will receive the Local Contractor Agreement for execution.
The scope of services and required frequencies are included in the Proactive Maintenance Standards. This document is included for reference purposes only.
The Submission
Step 1: Review the above asset data and proactive service standards to determine your lump sum price excluding GST for each school.
Step 2: Please pre-register below to access the tender section.
NOTE: Tender must be completed in one session, you cannot save and return to the form. Please allow 60 mins for completion.
Step 3: Once the pre-registration is completed successfully, you can click the “Start Tender Process” button to access the Electronic Tender Form.
Step 4: Please fill the Electronic Tender Form with your tender information. All below sections needs to be completed:
Company Details (ABN, Company Name, Trading Name, ABN Address, Business Address)
PO Box Details (PO Box, PO Box City, PO Box State, PO Box Postal Code)
Contact Details (Mobile/Telephone, Email, Contact Person Name, Fax)
Non-Price Criteria
Proactive Returnable Schedule
Select the Service Type.
Select the cluster of schools. e.g. Carlingford.
Select the school. You may select schools from more than one cluster.
Enter the annual lump sum price (refer to the asset listing for each service) for the respective Service Type.
Step 5: Click “Submit” and an email receipt will be sent to your registered email address. If you do not receive a confirmation email, contact the Evolve Procurement Team on 02 9185 2303.
Frequently Asked Questions
No Sub-Contracting
You must not enter any arrangement (including subcontracting) with any other person to perform any part of a work order issued to your business.
Multi Trader
A multi trader is a business that offers various services across different trades or disciplines, rather than specialising in a single trade. A multi trader will provide these services under the banner of a single business name and will utilise the same ABN. When submitting pricing, multi-traders have the choice of:
Providing an all-inclusive price that encompasses all the services they offer as a mutli-trading.
Or
Responding with an individual rate for each trade.
Sub-Offices
The location of sub-offices as local businesses is considered by the AMU for Specialist Trades on a case-by-case basis.
Travel
Travel will only be claimable if you are required to travel outside of 50km of your registered ABN address. Rates submitted should allow for travel within 50km or your registered business address or limited to only the schools selected.
FMWeb Logins
All tradesperson attending a school site must be entered in FMWeb. As it is a web-based system each person will require an individual email address to allow this.
Aboriginal Identified Business
Businesses must be registered with Supply Nation or the Indigenous Chamber of Commerce to confirm status. This can be confirmed and updated later if your business is not yet registered.
Aboriginal Identified Tradespeople
The Tradesperson data question requests noting if any employee/s identify as Aboriginal or Torres Strait Islander.
Aboriginal Procurement Policy Confirming the Indigenous heritage of employees
Suppliers reporting on numbers of FTE employment opportunities for Aboriginal peoples on the contract must be able to demonstrate their process to confirm Aboriginal or Torres Strait Islander heritage in line with the guidance available on Buy.NSW.
Certifying Identification
Copies of identification required for the Declaration for Building, Maintenance & Asset Related Contractors Non-Child Related. For employees this can be sighted and verified by the business owner. For Sole Traders copies will need to be verified by Justice of the Peace.
CPI
Rates are fixed for two years with no CPI applied after twelve months; this should be factored into your rate submitted.
Q&A
Date Received
Question
Answer
2024-08-26
Can temporary edge protection be used where no anchor points are available?
Is the asset count of stormwater pits and drains available?
No
2024-08-26
Is an inspection by camera required for stormwater pits and drains?
No the service required is to clear the drains & stormwater pits no further investigation is required re the flow of the drains.
2024-08-26
Recommended Ratio of downpipes to lineal length of gutter?
Downpipes are usually located every six metres.
Pre-registration for your Tender Response
Pre-registration is requested in order to submit your tender response. Once you have completed the pre-registration, you will be granted access to submit your tender response.
We acknowledge and pay respect to the Traditional Owners of the land on which we conduct business: the Aboriginal and Torres Strait nations of Australia. It is upon their ancestral lands that we stand. We pay respect to the Elders both past and present, acknowledging them as the traditional custodians of knowledge for this place.
